Know what you have. Keep a clear record.
Property & Equipment Documentation.
Create an organized picture of your building, equipment and important property details—before you need to explain them after a loss.
Discuss Documentation →
A practical baseline
Make the Details Easier to Find.
Photographs and records are most useful when they are organized around the property itself. LMS can help bring scattered information together into a clear, usable record.
The scope is tailored to your property, available records and priorities during the initial consultation.
What Can Be Documented?
We discuss the areas and level of detail that make sense for your property.
- Buildings & finishes
Exterior and interior photographs, room or area identification, visible features and materials.
- Equipment & systems
Equipment photographs, identifying labels, make and model information where accessible, and related records.
- Contents & supporting records
Available inventories, invoices, drawings, maintenance records and renovation information.
- Changes over time
Updated photographs and records following significant repairs, replacements or improvements.
From information to a usable record
A Straightforward Documentation Process.
Plan
Identify the property areas, existing records, access needs and documentation priorities. Agree on the scope and deliverables.
Capture & Organize
Gather the agreed photographs and available property information, then organize them by building, location or equipment category.
Review & Maintain
Review the resulting record, identify missing information and discuss how to keep the documentation current as the property changes.
Common Questions
What will the documentation include?
The agreed scope may include organized photographs, property or equipment information and an index of supporting records. Format, coverage and deliverables are discussed before work begins.
What should I have ready?
Existing plans, equipment lists, invoices, maintenance records and renovation information are useful starting points. We can discuss what is available and where the gaps are.
Can documentation help after a loss?
A pre-loss record can help explain what was present and organize relevant information. Documentation does not determine insurance coverage or guarantee a claim outcome.
When should the record be updated?
Consider updates after significant purchases, renovations, equipment replacements or restoration work. We can discuss a practical approach for your property.
Build a Clearer Property Record.
Tell us about your building, equipment and documentation priorities.